Senior Officer, Administration (Frasers Hospitality)
Job Summary
This role is responsible for supporting team members, managing daily office operations, and overseeing departmental administrative activities.
Job Description
• Financial and Procurement Support:
o Submit and reconcile expense claims.
o Create Purchase Orders (POs) and manage related financial processes.
• Travel Coordination:
o Arrange travel logistics for business trips, including booking flights, accommodations, transportation, and preparing travel itineraries and documents.
o To ensure the required approvals are obtained for these business trips
• Administrative and General Office Support:
o Serve as a point of contact for internal and external stakeholders.
o Manage and distribute incoming mail, packages, and deliveries.
o Prepare and maintain the Departmental Workplan.
• Employee Onboarding and Offboarding:
o Manage access card issuance and return, locker assignment, creation of digital name cards, and other related tasks.
• Event Management:
o Plan, organize, and support staff events and corporate functions.
• Secretarial Support to Managing Director:
o Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.
• General Administration:
o Oversee the receipt, issuance, and audit of corporate gifts.
o Track the issuance, loan, and disposal of laptops and conduct regular audits.
Key Qualification
• Minimum GCE O level or equivalent with minimum of 3 years administrative support experience
• Prior experience in providing secretarial support is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of SAP is an added advantage.
• Strong multitasking abilities with excellent organizational and time management skills.
• High level of accuracy, attention to detail, and thoroughness.
• Strong interpersonal skills with the ability to interact effectively with individuals at all organizational levels.
• Positive attitude, adaptability, flexibility, and a willingness to learn and grow.